Editorial Calendar Tools and Templates for Content Marketing

Quick: Name the device most important for successfully managing your content material advertising and marketing program.

No matter your position or duties, the reply needs to be an editorial calendar.

Why? Content creation entails 1,000,000 small duties. A dependable system retains observe of all these processes and every content material piece’s standing because it strikes by means of them.

But content material advertising and marketing editorial calendars can do far more than that.

They can streamline strategic collaboration, observe advertising and marketing efficiency, and establish content material repurposing alternatives.

With a considerate method and correct configuration, editorial calendars can improve workforce productiveness and add readability at each stage of your model’s content material advertising and marketing journey.

Learn find out how to construct a personalized content material advertising and marketing editorial calendar – and find out how to maximize its advantages – with the following tips, examples, and templates.

1. Set the muse for an efficient editorial calendar

Gather key info out of your content material advertising and marketing technique to tell your content material creation plan. Answer the next questions to assist decide what to trace in your calendar and keep centered in your advertising and marketing objectives.

Who are you creating content material for?

You can’t create the proper content material for those who don’t have a transparent understanding of the target market. Use the insights in your content material personas to give attention to their informational wants and topical pursuits.

What will your content material assist what you are promoting obtain?

Are you trying to generate leads? Increase your thought management? Drive attendance to your occasions? Your content material advertising and marketing mission and objectives will influence what you publish, the place you publish, how typically, and how your workforce prioritizes, organizes, and categorizes/tags its content material creation efforts.

What artistic sources do you have got?

Will you’re employed with an in-house workforce of writers, designers, and videographers? A steady of business execs sharing their insights? A mixture of inside and exterior contributors? The tracked codecs, frequency, and workflow phases probably rely upon with whom you’re collaborating and the character of their experience.

TIP: Need to boost your artistic capabilities to deal with the workload? Follow this whole information to outsourcing content material creators.

What will make your content material distinct?

How can your model ship content material with a novel mission? What unmet business wants can the content material handle? What gaps exist in your or your rivals’ content material? Can you tie your content material to business occasions for added publicity? Knowing find out how to entice a bigger share of your viewers’s consideration helps you to fill the content material advertising and marketing editorial calendar with impactful concepts and belongings.

What are the steps for producing high quality content material for your model? What duties and workforce members issue into your content material workflow? Who manages every facet, who else helps, and who must approve the items? Those insights decide what info to incorporate in your calendar and find out how to construction it for optimum use.

2. Build your content material advertising and marketing editorial calendar

Multiple calendar-building choices exist, from easy spreadsheets to undertaking administration software program. You may also use calendar instruments built-in into content material workflow administration platforms and entry free templates on-line.

Picking your calendar device

Knowing among the execs and cons of every possibility will assist decide your best option to construct your advertising and marketing editorial calendar.

Project/process administration software program

Tools like Trello, Airtable, Basecamp, or Asana are nice for organizing duties, collaboration phases, and asset standing. They embody tagging, annotation capabilities, and drag-and-drop performance that make them best for monitoring content material from ideation to execution.

For instance, Clare McDermott recommends Airtable for content material planning as a result of it combines parts of spreadsheets and databases.

@Airtable is amazingly useful for editorial calendar planning because it’s an elegant combination of spreadsheet and database, says @clare_mcd via @joderama @CMIContent. Click To Tweet

As proven in her editorial calendar template instance, one calendar tracks a number of parts – the headline, creator, deadline, subject/class, and manufacturing standing.

You can use filters to zoom in on particular particulars concerning the content material pipeline, resembling articles by a specific creator or belongings that embody visuals.

Image source

However, some undertaking administration instruments construct templates with developer or advertising and marketing wants in thoughts. You have to adapt them to work nicely in an editorial surroundings – which may turn out to be extra of a time-suck than a time-saver.

Editorial workflow administration platforms

Dedicated content material administration and editorial workflow software program can provide editorial calendaring options higher suited to the wants of content material entrepreneurs. They are additionally extra more likely to combine nicely with different enterprise content material applied sciences, like your CMS (e.g., WordPress), e mail advertising and marketing techniques, or asset administration instruments.

All-in-one techniques might be advanced and expensive, so that they is probably not the most suitable choice for small groups or smaller-scale content material advertising and marketing applications.

Fortunately, some provide free editorial calendar templates with out buying a software program license. They could embody superior options that might be laborious to construct by yourself.

For instance, ContentCal asks a couple of questions, resembling your sorts of content material, publishing frequency, and goal platforms. With that info, it creates an annual calendar with goal publishing dates for every kind of asset.

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You can all the time begin with a easy Excel spreadsheet or a shareable Google Sheet. It’s simple to configure them to trace basic duties like manufacturing steps and publishing dates for a weblog or social media posts. Just label the columns and rows for all the knowledge you want.

For instance, the CMI editorial workforce bases its editorial calendar on a template like this one for the weblog. It particulars the manufacturing info for every day’s article – headline, creator, subject class, and workflow standing. (Download your own copy and alter it as wanted).

Uploading your spreadsheet to a cloud-sharing system (like SharePoint, Box, Dropbox, or Google Drive) makes it simple for your workforce to entry and replace the knowledge as every asset strikes by means of the method.

Spreadsheets lack superior options that make advanced workflows simpler to handle (like content material that entails gross sales or requires developer expertise). They can also rapidly get unwieldy when monitoring a number of processes like creation and efficiency monitoring or multi-channel content material experiences.

Also, spreadsheets don’t all the time combine nicely with different enterprise techniques and processes, so take into account your collaboration wants earlier than selecting this feature.

Start with important workflow particulars

How you fill out your editorial calendar in the end is dependent upon your objectives, sources, and content material plan. At probably the most basic stage, it ought to embody these fields for every content material asset:

  • Date of publication
  • Topic or headline
  • Author
  • Required options – cowl picture, video or audio asset, advert obligations, and so on.
  • Owner – who manages the workflow for that asset and/or approves the ultimate piece
  • Status – replace because the content material strikes by means of the publishing cycle

Add helpful extras

Depending on the content material and workflow, it’s possible you’ll wish to observe the next parts to make sure your content material follows the technique over the long run.

Distribution channels

When working with a number of channels, monitoring the the place and when of distribution is crucial.

You can use this starter template as a mannequin. It tracks fundamental publication particulars for every channel, such because the focused personas, publishing frequency, and subjects. This instance additionally contains fields to establish related calls to motion and goal KPIs.

While CMI was used as a reference for this template, the content material doesn’t mirror its channel plan. Click to obtain a duplicate.

TIP: Learn to construct a channel plan to place your content material within the arms of the proper customers on the proper time.

Content codecs and sorts

Are you centered on a single kind or a number of sorts of content material (e.g., weblog posts, podcasts, movies)? What format(s) can be used for these sorts (e.g., reside streaming interviews, scripted shows, product demos)? Tracking this info is useful, particularly when repackaging your belongings into different codecs or for use on further platforms.

Visual parts

Don’t overlook the attraction of visible content material by way of social-sharing potential and model recognition. Tracking the visuals – resembling cowl photographs, logos, illustrations, or infographics – ensures your content material has a constant look and cohesive model id.


Including subjects and classes makes your calendars extra searchable and might help uncover alternatives to fill protection gaps.

Keywords and different website positioning metadata

This info contains meta descriptions and website positioning titles (if completely different from the headlines). Including these particulars within the editorial calendar visually reminds you to optimize the content material for focused key phrases and align with the enterprise’ website positioning technique.

Calls to motion

Tracking CTAs in your editorial calendar ensures each content material piece is concentrated on reaching a purpose for what you are promoting.


Tracking the URLs of every printed piece might help content material inventories and audits and make it simpler to construct backlinks to your highest-converting content material belongings.

Repurposing particulars

You can add fields to point the content material’s final replace date and its efficiency in opposition to a goal KPI. Indexing this info turns your content material advertising and marketing editorial calendar right into a mini content material audit to establish high-performing content material to recycle and republish.


Manick Bhan provides a pattern template for this small-scale content material audit. In addition to monitoring the content material’s authentic and up to date publication dates, it contains the web page title, creator, complete impressions, and topical class.

3. Keep your editorial calendar stuffed and centered

A constant publishing schedule requires a gentle movement of partaking subjects and concepts to show into useful content material.

Incorporate a working listing of story concepts into your editorial calendar. The listing may also be a simple reference when trying for gaps in your protection or present further inspiration for your workforce’s artistic brainstorms.

Ben Taylor, founding father of HomeWorkingClub.com, suggests utilizing a card-based undertaking administration system like Trello. “Create a column for ideas, then anybody on the team with access can submit them,” he says. For concepts you propose to take ahead, simply drag their playing cards into your workflow.

@homeworkingclub likes @trello for #brainstorming because it lets ideas move easily through your #content workflow via @joderama @CMIContent. Click To Tweet

Again, the fields to trace content material ideation can differ. At a minimal, observe the next:

  • Topic concept
  • Owner of the concept
  • Target key phrases/classes to which the content material would map
  • Who could be accessible/certified to creator the piece
  • Marketing purpose the concept aligns with
  • Projected publishing timeframe

4. Evaluate extra methods to make use of editorial calendars

Editorial calendars might be useful for a variety of content material advertising and marketing duties past monitoring your artistic course of and managing your publishing workflow.

Diversity and accessibility compliance

To guarantee your content material complies with accessibility requirements and options various views, embody these particulars in your monitoring system. For instance, the CMI editorial workforce’s calendar features a discipline to notice that the content material has been reviewed for inclusivity concerns and/or highlights the experience of writers from various backgrounds.

External collaborations

If you’re employed with exterior content material contributors and influencers, add the related particulars of these engagements to the content material advertising and marketing editorial calendar.

Whether you employ devoted influencer administration instruments or simply add a separate tab in your essential editorial calendar spreadsheet, these particulars can simplify the task course of and guarantee on-time belongings:

  • Writer’s identify
  • Contact particulars
  • Preferred subjects
  • Standard turnaround instances
  • Channels and platforms they work with


Keeping a file of the content material as it’s created offers you a head begin in monitoring the efficiency of every piece and recurrently sharing the outcomes along with your workforce and higher administration.

You can add columns (or tabs) to your essential calendar to maintain readily available probably the most related analytics like web page views, clicks, or conversions. Alternatively, you’ll be able to seize probably the most pertinent details about the content material from the calendar and plug it right into a separate reporting template.

Aligning content material throughout the enterprise

Sharing your content material calendar with gross sales, advertising and marketing, HR, public relations, and different departments helps them perceive and higher leverage your content material efforts to additional their very own objectives. That connection could make them extra more likely to provide you with a warning once they’re concerned in new occasions or alternatives that may spark contemporary concepts or influence your undertaking priorities.

Ease your course of ache with the proper editorial calendar

The potentialities are virtually limitless in terms of utilizing editorial calendars to arrange your content material advertising and marketing and maintain your efforts shifting in the proper course. What further suggestions, instruments, and concepts have labored nicely for your calendaring efforts? If you have got different solutions, please share them along with your fellow content material entrepreneurs within the feedback.

All instruments talked about within the article are recognized by the creator. If you have got a device to counsel, please add it within the feedback.

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Cover picture by Joseph Kalinowski/Content Marketing Institute

Updated from an April 2017 submit.